Project Administrator

Gardner Builders – Minneapolis, MN


Essential Duties & Responsibilities

This job description reflects the assignment of essential functions, but does
not proscribe or restrict the tasks that may be assigned. They may be
subject to change at any time for reasonable accommodation or any
other reason.

Gardner Builders requires a dynamic Project Administrator to assist in the
daily operations of construction projects from the beginning and
throughout the life cycle of the project.  Responsibilities are as follow.
Other duties may be assigned.

    • Providing quality assistance to multiple Project Managers,
      assists in proposals and presentations, identifying special requirements and providing constructability reviews
    • Developing trade partner bid list and overseeing project
      team members through the entirety of the estimating phase
    • Communicating with the Cities, obtaining building permits
      and submitting for SAC review
    • Processing POs/COs and distributing updated drawings to
      the team
    • Managing/monitoring the submittal routing process and developing the procurement log
    • Participate and administer weekly project meeting
    • Quickly and professionally resolving all issues that may arise
      with the project on the jobsite or in the office
    • Owning all administrative aspects of the job, consistently communicating with all team members
    • Implementing project closeout checklist and managing development of Operations and Maintenance manuals for
      all jobs
    • Issuing punch list items to subcontractors and ensuring
      completion of all trades according to owner deadlines

Gardner Distinctives:

  • We exist to engage, inspire, learn and have fun
  • Our core values are:
    • Excellence
    • Nimble
    • Passion
    • Humility
    • Empathy
  • Hospitality in all that we do
  • Respect and team approach in communications with trade and design partners
  • Maintaining positive relationships with owners, trade partners and design partners
  • Assuming responsibility for any issues that could arise, handling in a timely fashion with warmth and professionalism
  • Finishing projects as strongly as they’re started
  • Mentoring project engineers and managers and maintaining solid relationships with field employees.
  • Maintaining a proactive vs. reactive attitude and work ethic
  • Working closely with project team and other departments to make sure clients’ needs are consistently met, never at the expense of the trade or design partner

Knowledge, Skills, and Abilities

The successful candidate will meet the following requirements:

  • Basic understanding of general contracting and the life cycle of a
  • Ability to manage several tasks at once and exercise independent
    judgment related to daily administration of projects
  • Solid written and verbal communication skills, with the ability to relay
    highly detailed information between project managers, subcontractors,
    and architects/engineers
  • Ability to effectively present information in oral, written, and graphic
  • Ability to facilitate weekly project meetings as needed
  • Demonstrated skills in organizing and evaluating information and
    proactively finding solutions for construction projects
  • Ability to read architectural plans and specifications, but not required
  • Proficient with Mac, ios, iPad, MS Project, Procore and other MS Office applications
  • Strong technical writing, and interpersonal skills
  • Able to work in a team environment.
  • Dynamic, entrepreneurial, disciplined and organized personality.

Experience and Education

Minimum 2-5 years of working experience as a project administrator in
a similar position, preferably in general contracting. Degree from an accredited four-year college or university.

Physical Demands

The employee must be able to utilize a computer to perform data
entry, word processing, and spreadsheet operations. Employee must
be able to communicate effectively with management, staff, and
outside entities. The employee will be required to safely walk, stand,
reach with hands and arms, climb, balance, stoop, kneel, crouch,
crawl, see and hear. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.

Work Environment

While performing the duties of this job, the employee may be exposed
to outside weather conditions at job sites, including wet and/or humid conditions, cold, and heat. For renovation work, hazardous material or conditions may be present in the existing building. The noise level at these sites may be unusually loud at times. Job sites may be dusty.

Job Type: Full-time

Job Location:

  • Minneapolis, MN

Required education:

  • Bachelor’s

Required experience:

  • Project Management: 5 years
  • Construction: 2-5 years